Continuity of Research, Creative, and Scholarly Activities

Dear Colleagues,

The Office of Research is committed to assisting you to the fullest extent possible under the current circumstances during this difficult time to ensure continuation of your research, creative, and scholarly activities. Our staff is teleworking, but can be reached by email or by phone at their campus number. Please contact us at or@appstate.edu or 262-7459 with specific questions. Please continue to follow the general guidelines for campus operations. 

The information below provides research-related guidance as of 4/6/2020 and contains updates in light of the stay-at-home executive order issued by Governor Cooper. We will continue to update this page as needed.  We are also assembling responses to frequently asked questions that will be posted soon.


General information on continuity of research, creative, and scholarly activities:

1. Faculty research, creative, and scholarly activity: Due to the stay-at-home executive order, research, creative, and scholarly activities that require presence in facilities on and off campus are suspended until further notice. Chancellor Everts approved a list of personnel required to maintain essential campus operations. This list has been communicated to all the units on campus. Please work with your department chairs and deans, or directors to determine the extent of operations within units.

2. Student research, creative, and scholarly activity:
Graduate students whose projects require them to be on campus, to be at off campus research or activity sites, or to conduct in-person procedures with human subjects will be significantly impacted. Please continue to discuss with your students modification of their projects to ensure they can complete their requirements in a timely manner. Graduate students should continue to follow the guidance communicated to them directly by the Graduate School.  Faculty should endeavor to work with their undergraduate research students to meet their learning outcomes in an alternative manner.

3. Research-related expenditures:
As per guidance communicated on March 24, by Paul Forte, Vice Chancellor for Business Affairs, research-related expenditures on active grants are deemed essential, and, therefore, can be made.  Personnel hires from grants need to be approved by the Chancellor. Please work with your department chairs, deans, and/or directors for this process.

4. Human subject research:
Procedures with human subjects conducted in-person must be paused immediately until further notice. Please work with Research Protections to modify and update protocols as needed. Additional guidance can be found here.

5. Vivarium update:
The vivarium is following a Disaster Preparation Plan and is currently operating with minimal personnel. Affected PIs have been contacted directly by the Director of the vivarium. Please contact the vivarium director or IACUC administrator with questions.

6. IACUC and IBC applications:
IACUC and IBC will continue to review applications. Please visit IACUC and IBC sites for additional guidance.

7. Data access and management for conducting scholarship off campus:

a. Employ use of secure campus servers as a general rule while working remotely.
b. Please follow guidance provided by IT here and here.
c. Remember to back up data to secure campus servers regularly.
d. Follow mobile device security guidelines.

8. Remote access to software available only on campus computers:

a. If the university has a site license, you may be able to access these programs through UDesk. Go to UDesk click HTML Access. Accept prompt about computer lab 1 and 2. Log in with your university ID to access the virtual desktop. If the program you need is not available on the virtual desktop, please fill out a tech support ticket and request computer assistance.
b. If the program you need is only on a specific computer on campus, you may be able to access it using PulseSecure VPN and Microsoft Remote Desktop. Please  fill out a tech support ticket to make arrangements for this type of access. If a graduate student needs access, please indicate this on the ticket.

9. Research-related travel funds:

a. For questions related to travel supported by external awards, contact your Sponsored Programs grants manager.
b. For questions related to travel supported by internal awards contact the administering unit (Office of Research, respective colleges etc.).


Additional Information specific to OR Units:

Sponsored Programs:

  1. Principal Investigators who anticipate a delay in project deliverables related to current conditions should immediately communicate work plan adjustments to their Program Officer in writing and copy the Director of Sponsored Programs (grants@appstate.edu) on this communication. Sponsored programs staff is available to assist with this communication as needed. 

  2. Sponsored Programs will monitor sponsor communications and convey guidance  to campus administration and affected PIs.

  3. International travelers who have been recalled will work with SP staff and sponsors to address interrupted activities. 

  4. US Office of Management and Budget (OMB) has allowed federal agencies to adopt some flexibility in the management of federal grants.  We are tracking how the federal agencies are exercising this flexibility in the OMB M-20-17 Sponsor Implementation Google sheet as information is released.  

  5. See the end of this page for sponsor-specific links.

Research Protections: (IRB, IACUC, IBC, Export Controls, Intellectual Property, Conflicts of Interest):  All committee meetings will be held as scheduled and will be moved to Zoom if necessary.  Other updates will be added to https://researchprotections.appstate.edu/ as needed.

Grants Resources and Services:

  1. Internal grant funds (travel): (URC, Board of Trustees Travel, Scholarship of Diversity, Equity, and Inclusion): If work plan is altered due to current ban on travel or other limitations, PI should outline and submit alternative work plan and budget to grs@appstate.edu.

  2. Internal grant funds (other): Funds from URC or Scholarship of Diversity, Equity, and Inclusion grants can continue to be spent; however, current limitations of the North Carolina stay-at-home order and current campus policies must be followed. If needed, PI should outline and submit alternative work plan and budget to grs@appstate.edu.

  3. URC grants will be awarded for Spring 2020 as planned.

  4. Each week we are sending out recent COVID-19 funding opportunities and new research developments including NIH, NSF, Other Federal Funding, Foundations/Corporate Funding Opportunities, and Research Development related news. If you are interested in receiving this special interest bulletin, please contact grs@appstate.edu and/or sign up for the Research Google group by clicking here and scrolling down to “Research.”

Research Design and Analysis: Contact the Director (rda@appstate.edu) with any questions regarding methodological design and statistical analyses. Meetings can be arranged by phone or Zoom. 


Institution and Agency Specific Guidelines:

Council on Government Relations (COGR)

NC DHHS

Corporation for National and Community Service (CNCS)

Fulbright Scholars - All recalled with Alumni Status

National Endowment for the Arts (NEA)

National Science Foundation (NSF)

National Institutes of Health (NIH)

South Arts, Inc.